Privacy Statement
1. Introduction and Scope
Windmill Plastics (“We” or “US”) is committed to the protection of privacy and information security.
This Privacy Policy (the “Policy”) addresses the protection of Personal Information (as defined hereafter) we collect on the users of the website https://windmillplastics.com/ (the “Website”) and on the persons who communicate with us using emails like job applicants or potential clients (“you”).
If you are an employee, the protection of your Personal Information is out of the scope of this Policy. It is subject to our internal policies.
This Policy aims to comply with Canadian and Quebec privacy laws.
2. What do we collect, how and why
Personal Information means any information which relates to a natural person and directly or indirectly allows that person to be identified.
We collect only the Personal Information that is necessary to establish, manage and maintain our business relationship with you.
To process your job application, we collect, using emails or third-party websites, the following information:
- Last name, First name;
- Email address;
- Information usually found in a resume (CV) like your employment history and references.
To send you newsletters, we collect, via the Website, the following information:
- Last name, First name;
- Email and IP address.
To improve the Website, we collect compiled statistics about your internet activity, including, but not limited to:
- Browsing history, search history, and information regarding a consumer’s interaction with the Website, application, or advertisement
- With this regard, and for more information about the information we collect automatically when you use the Website, kindly refer to our cookie policy available at the following link: Cookie Policy – Windmill plastics.
We only use and communicate your Personal Information for the purposes stated above except where we are permitted by law, in very limited circumstances, to do so without your consent.
3. Your Consent
BY VISITING, USING THE WEBSITE OR OTHERWISE COMMUNICATING WITH US, YOU AGREE TO BE BOUND BY THIS POLICY AND CONSENT TO THE COLLECTION, USE, RETENTION, COMMUNICATION AND DESTRUCTION OF YOUR PERSONAL INFORMATION IN ACCORDANCE WITH THE TERMS DESCRIBED HEREIN. IF OTHER TERMS APPLY, WE WILL DESCRIBE THEM AT THE TIME OF COLLECTION.
If you do not want your Personal Information to be collected, used or communicated in this manner, then please: refrain from providing us with Personal Information or exercise your right to withdraw your consent.
YOU UNDERSTAND THAT CERTAIN FEATURES OF OUR WEBSITE MAY NO LONGER BE ACCESSIBLE OR MAY BE RESTRICTED FOLLOWING YOUR REFUSAL TO PROVIDE THE REQUIRED INFORMATION OR THE WITHDRAWAL OF YOUR CONSENT.
4. Security and Governance
Information security is a priority for us. As such, we have adopted internal policies and practices to manage our governance with regards to the protection of Personal Information including, but not limited to:
- A framework applicable to the use, communication, retention and destruction of such information;
- A description of the roles and responsibilities of our employees throughout its life cycle;
- A process for handling complaints concerning its protection.
Each employee who uses Personal Information is bound by confidentiality obligations and has received appropriate training. In addition, the employee may only access Personal Information that is necessary for the performance of his or her duties. In the event of a breach, our governance policies and practices provide for sanctions.
5. Communication of Your Personal Information
We may communicate Personal Information to third parties with your consent or in specific circumstances allowed by the law. The following table summarizes these circumstances and the safeguards we put in place.
| Destinataire | Description et objectif | Mesures de protection |
|---|---|---|
| Service providers, agents, subcontractors
(“Subcontractors”) |
We may enter into contracts with Subcontractors to provide a service to our clients, such as a Website feature. | The contract requires Subcontractors to:
|
| Another party in a Business Transaction | We may enter into a contract with a third party to conclude a Business Transaction. Such a transaction is defined as the disposition or lease of all or part of our business or its assets, a change in our legal structure by merger or otherwise, the obtaining of a loan or other form of financing or a security interest taken to secure any of our obligations (“Business Transaction”). | The contract requires the other party to:
|
| Legitimate authorities | In order to comply with a court order or decision, including a valid search warrant, or an order or decision of a regulatory authority, we may be required to provide Personal Information. | These authorities are required by their governing laws to establish measures to respect and preserve the confidentiality of your Personal Information.
We inform Customers of any requests from legitimate authorities to access Personal Information about their Authorized Users. We decline to provide access where the request is not legally binding. |
| Our legal counsel | In order to defend or enforce our rights, we may, in certain circumstances, disclose your Personal Information. | Both the law and the retainer agreements we sign require our lawyers to protect the confidentiality of all our communications with them. |
6. Retention
We retain Personal Information about you only as long as necessary to fulfill the purpose for which it was collected or to comply with legal retention requirements.
We reserve the right to establish Personal Information destruction policies from time to time. If you request the destruction of your Personal Information, we will use reasonable efforts to comply with your request unless we are allowed or required by the law to retain it.
7. Your Rights
You have the following rights:
- The right to receive information on the collection purposes, its means and your rights.
- The right to change or withdraw your consent to the collection, use and communication of your Personal Information.
- The right to have access to your Personal Information.
- The right to have your Personal Information corrected if it is inaccurate or misleading and to have it completed if it is incomplete.
- The right to obtain your Personal Information in a commonly used digital form.
- The right to be informed of a confidentiality incident involving your Personal Information that may cause you serious injury.
You may exercise these rights, at any time by sending written notice to our Privacy Officer whose contact information can be found at the end of this document.
We will respond to any request within 30 days of receipt, except where the law permits an extension of that period. If we refuse to provide or correct the information, we will provide you with the reasons for the refusal, the applicable sections of the law and information about your remedies, all subject to the limitations of the law.
If we refuse to rectify your Personal Information, we will allow you to place comments in your file in respect of the Personal Information for which rectification has been refused. We will also retain the Personal Information that has been the subject of an access request for as long as necessary to allow you to exhaust any recourse provided by law.
8. Cookies
A cookie is a small text sent by a server to your browser, which it will send back the next time it connects to servers sharing the same domain name. Kindly refer to our cookie policy for more information on this matter.
9. Privacy Officer
If you have any questions or requests regarding the Policy, you can send an e-mail to our Privacy Officer using the following address: rh@windmillplastics.com
10. Changes
We reserve the right to change the content of this Policy at any time. Any changes will be posted on our Website and brought to your attention when you log in. We recommend that you print a copy of this Policy for your records and review this section of our Website periodically.